Financial

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Accounts Receivable

Purpose: To invoice and receive payments for work performed.

Invoicing (with Estimate)

  • Review the notes and photos in Asana.

  • Make a copy of the Master Material List and rename (123 Main - Gutter_Material List)

  • Sequence out the project and add any additional items, links and pricing. CHECK THE UNIT COSTS.

  • Add the hours and material quantities. (It’s easier to use the filters).

  • Log into Square Estimates and create the Estimate.

  • Add the customer’s name, phone number, email and address.

  • Add the title (123 Main - Gutter)

  • Add the categories, descriptions and allowances (if client selected).

  • Optional: Add another package if the customer wants to compare options.

  • Add the payment schedule: 50% at signing, 25% at start, 25% upon completion.

  • Go to the Next page, review the estimate and click Share Link.

  • Add the expiration date 30 days out and click Create.

  • Log into Square Contracts and create the Contract and select Service Contract 1.

  • Add the recipient’s name and email.

  • Add the Contract name (123 Main - Gutter)

  • Click “No payment”

  • Attach the estimate.

  • Add the clauses: Payments, payment methods, no refunds, authority to sign, termination of contract, modifications, performance and warranty, arbitration, service specifications.

  • Add the owner’s name and signature.

  • Share the contract by clicking “I acknowledge and send the contract via email and text.

Invoicing (without Estimate)

  • Create the invoice. Log into Square Invoices > Create invoice > Single.

  • Calculate the job costs.

Payments (Point of Sale)

  • Receive the payment.